Part 1: Getting Set Up (One-Time Task)
Each person who will be posting events needs to complete this setup process once.
1. Initialize Your Account: Go to the Campus Calendar Admin Dashboard and log in using your UCSBNetID and password.
Campus Calendar Admin Dashboard
2. Request Access: Send a brief email to the Campus Calendar Admin. State the specific department(s) you will be adding events for (e.g., "East Asian Languages & Cultural Studies" or "Center for Taiwan Studies"). Note: You will know your publisher access has been granted when you see an "Administration" button in your menu after logging in.
Part 2: Posting a New Event
Once you have publisher access, follow these steps to post your events:
1. Log In: Go to the Campus Calendar Admin Dashboard.
2. Add Event: Click the Administration button in the menu, then click Add Event.
3. Fill Out Details: Complete the event form. Pay special attention to these crucial sections:
- Schedule: Enter the correct date and time.
- Location: Select whether the event is In-Person, Virtual, or Hybrid, and type in the building name.
- Description: Add all the key event information and context here.
- Classifications: This is crucial for visibility! Be sure to select the relevant Event Type, Topic, and Target Audience from the dropdown menus.
- Department / Group: You must select your specific department from this dropdown. This is the exact trigger that pulls your event onto the HFA website homepage. If you skip this step, your event will not appear on the HFA website.
Pro-Tip for Best Visibility
Try to post your events at least one week in advance to ensure maximum visibility across campus! If you have any questions, please contact Seren Snow, Communications Director (serensnow@ucsb.edu).